Privacy Policy

Last updated: October 29, 2025

Introduction

IRU Journal ("we," "our," or "us") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.

Information We Collect

Personal Information

We may collect personal information that you provide directly to us, including:

  • Name, email address, and contact information
  • Institutional affiliation and professional credentials
  • Manuscript submissions and related materials
  • Payment information for publication fees
  • Correspondence with our editorial team

Automatically Collected Information

When you access our website, we may automatically collect:

  • IP address and browser type
  • Pages visited and time spent on our site
  • Referring website addresses
  • Device information and operating system

How We Use Your Information

We use the information we collect for the following purposes:

  • To process and manage manuscript submissions
  • To facilitate peer review processes
  • To communicate with authors, reviewers, and editors
  • To process publication fees and maintain financial records
  • To improve our website and services
  • To send newsletters and updates (with your consent)
  • To comply with legal obligations

Information Sharing and Disclosure

We may share your information in the following circumstances:

  • With Reviewers: We share manuscripts with qualified peer reviewers under confidentiality agreements
  • With Service Providers: We may share information with third-party vendors who assist in our operations
  • For Legal Compliance: We may disclose information when required by law or to protect our rights
  • With Your Consent: We may share information for other purposes with your explicit consent

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

Your Rights

You have the following rights regarding your personal information:

  • Access: Request access to your personal information
  • Correction: Request correction of inaccurate information
  • Deletion: Request deletion of your personal information
  • Objection: Object to processing of your information
  • Portability: Request transfer of your information

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our website. You can control cookies through your browser settings, but disabling cookies may affect website functionality.

Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Email: privacy@irujournal.org
Address: IRU Journal, Gahanga, Kicukiro, Kigali, Rwanda
Phone: +250 795 381 733 / +250 736 318 111